Remote meetings are something that have been used heavily during the coronavirus crisis, and many groups of people have found that they can gain a lot from them. No matter whether you’re planning a business meeting, or even a meeting with groups of family or friends socially, being able to make the most of your remote meetings is key. We have put together some top tips about how you can do this, meaning that you can look forward to your remote meetings in the future.
When you’re new to remote meetings, you may be overwhelmed by the sheer number of platforms that are available to you. Each platform has its own advantages, for example Google Hangouts is hugely convenient if you’re already a Google calendar user, Skype allows you to chat to others across the world, and Kato allows you to communicate and screen-share – which is perfect if you want your colleagues to see what you’ve been working on. Making the right choice depends on your needs – but it is always worth considering carefully. You should also make sure that there is a dial-in option, for those with slower connections, or who aren’t quite as tech-savvy.
If you’re talking to a group of other people, be mindful about the time that might be best for everyone. There may be others who are working in different time zones, or who have difficult family commitments while working from home, so making sure everyone is happy with the time of the meeting is very important. Where possible, you should always avoid cancelling the meeting once people have planned for it, however if it is essential that the time is changed, send a polite email explaining why and outlining your plans going forward.
Nothing is more distracting for you and everyone else than a noisy connection – so make sure you have somewhere quiet to sit while attending the meeting, out of the way of noise and distractions whether from inside or outside of your property. If it’s unavoidable, you should be sure to mute your microphone while others are talking. You should also be sure to have a backup in case of internet failure, and a mobile phone hotspot can be a good alternative if needed. Sitting down and getting ready for the meeting a little early is good, as it allows you to set yourself up and be ready for the planned start time.
Unless you always work together as a team, you need to be sure that everyone on the call knows each other. A quick introduction including the person’s name, role, and where they work, is more than enough, and can be done right at the beginning of the call.
Remote meetings are sometimes hit and miss to start with, but by seeing what goes wrong, you can try to put it right for the next time you meet. Asking everyone for feedback is a good thing to do, as it means that you can deal with any issues people might have had. Fixing issues can help you set things up even better the next time – and by listening to what people have to say, you can be sure that you’ll all gain as much as possible from each and every remote meeting that you hold.